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Party planning does not happen overnight. Since the party is a once-in-a-lifetime big event, it should be well-planned and organized. Rushing is a no-no in every act of party planning. As a party planner, you are supposed to have starting planning the details of the party, long before the set date. A party planning list will help you organize your event and without doubt help you in earning praise instead of criticism at the end of the event.

Your party planning list should include all the things you need to do at a specific time before the big event. You can start listing down the things to do about a month before the planned date. This will include the decision-making on party details like the time, place, theme and guest party list. You also need to include party accessories like decorations, party favors and invitations. The latter should be decided upon without delay to allow for early invitation distribution. Late invites usually result in a unfavorable response from your expected guests.

Let your list also include what should be done two to three weeks before the party. You don’t want to go rushing for extra food ingredients or guessing the number of seats that will be needed. You have to keep track of the RSVP list in order for you to have an idea of the number of visitors which you should expect. Moreover, two weeks before the party is the time for you to decide on the menu. Start to plan for the kind of food and beverages to be served during the party. Your estimated head count should be your basis in making the menu. Set the ages of the visitors in your party planning list because the age also dictates the amount of food you need to prepare.

You should get confirmation of the party details around a week before the party. You can call the site manager to verify the party and to ensure that reservations are still intact. At this time, you also need to buy all the food items and beverages. Include in your party list all the things that need to be completed and the final head count.

Lastly, your party planning list should have all the detailed account of the things you have prepared and confirmations you have received. You might miss out something like placing of orders for flowers or balloons so you better have a complete list of these tasks. Cross out those that you have done while encircle those you still need to do.

Organizing by creating a detailed party planning list will save you from a lot of guess work and from wasting your time, money and effort. Make a list and create a successful party.